Privacy Policy

Collection of Personal Information

In the course of our notarial activities, we may collect certain personal information about you, depending on the nature of the file being handled. This collection is done directly from you, whether during a consultation, by phone, by email, or through our online form.

The information that may be collected includes, but is not limited to:

• Full name, date of birth, and contact information (address, phone, email)
• Social Insurance Number (only when required by law, e.g.: real estate transfer)
• Civil status and family situation information
• Information relating to real estate properties involved in the transaction
• Financial and banking data necessary to complete the acts
• Information about designated beneficiaries, heirs, or mandataries
• Copies of official government-issued identification

Use of Collected Information

The personal information we collect is used exclusively for the purposes for which it was provided. More specifically, we use it to:

• Confirm and manage your appointments at the office
• Assess your legal situation and prepare your file
• Draft, authenticate, and publish your notarial acts
• Communicate with financial institutions, the land registry, and other parties involved in your file
• Comply with our legal and professional obligations toward the Chambre des notaires du Québec
• Follow up on your file after the signing of the acts
• Improve the quality of our services

Your information is never used for commercial, advertising, or prospecting purposes without your explicit consent.

Security of Personal Data

The office implements appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction.

• Access to files strictly limited to authorized personnel within the office
• Encrypted connections (SSL/TLS protocol) for all data transmission via our site
• Secure storage of notarial acts in the notarial record office in accordance with legal obligations
• Periodic review of our security practices

In the event of a privacy incident that presents a risk of serious harm, the office undertakes to notify you as promptly as possible and to report the incident to the Commission d'accès à l'information du Québec, in accordance with Law 25.

Sharing with Third Parties

Your personal information is never sold or transferred to third parties for commercial purposes. It may, however, be shared with trusted partners strictly to the extent necessary to process your file:

• Financial institutions and mortgage lenders involved in your transaction
• Quebec Land Registry and other public registries (e.g.: Register of Personal and Movable Real Rights)
• Chambre des notaires du Québec in the context of our professional obligations
• Notarial software providers bound by contractual confidentiality obligations
• Other professionals (lawyers, real estate agents, brokers) with your consent

Any third party to whom we disclose personal information is subject to confidentiality commitments consistent with the requirements of Law 25.

Retention and Deletion of Data

Retention periods for your information vary depending on their nature and applicable legal obligations:

• Notarial acts (minutes): kept in the notarial record office in accordance with the legal obligations under Quebec's Notaries Act
• Active client files: retained for the duration of the mandate and for a minimum of 5 years after the file is closed
• Unanswered contact requests: deleted within 12 months
• Accounting and financial records: retained for 7 years in accordance with tax obligations

Upon expiry of the applicable periods, your information is securely destroyed or anonymized.

Cookies

Our website uses cookies to improve your browsing experience and to analyze traffic in an aggregated and anonymous manner. No personally identifiable data is collected through these tools.

• Functional cookies: ensure the proper functioning of the site (storing preferences, navigation)
• Analytical cookies: measure audience anonymously to improve our content

You can configure your browser to refuse or delete cookies at any time. Please note that disabling certain cookies may affect the optimal functioning of the site.

Your Rights

In accordance with Quebec's Act to Modernize Legislative Provisions as Regards the Protection of Personal Information (Law 25), you have the following rights with respect to your personal information:

• Right of access: obtain a copy of the information we hold about you
• Right of rectification: have any inaccurate or incomplete information corrected
• Right to deletion: request the erasure of your data when its retention is no longer justified
• Right to object: object to certain processing of your data
• Right to portability: receive your data in a structured, commonly used format
• Withdrawal of consent: withdraw your consent at any time, subject to applicable legal and professional constraints

Changes to This Policy

The office reserves the right to modify this privacy policy at any time, in particular to reflect changes in legislation, internal practices, or technologies used.

Any material changes will be indicated on this page with an updated revision date at the top. We encourage you to review this policy regularly to stay informed of how we protect your personal information.

Your continued use of our services following the publication of a change constitutes acceptance of the revised policy.

Contact and Complaints

For any questions regarding this policy, to exercise your rights, or to file a complaint about the handling of your personal information, please contact our Privacy Officer:

If you believe your rights have not been respected after contacting our office, you have the right to file a complaint with the Commission d'accès à l'information du Québec (www.cai.gouv.qc.ca).